Overview of a New Service for Centralized Management of Project Information

Solution provider Otsuka Corporation will launch “Dokodemo CDM,” a new cloud service that enables centralized information management on a project-by-project basis, on September 1, 2026, for users of the cloud content management platform Box. While the adoption of cloud storage in businesses has been advancing rapidly, operations relying on traditional folder hierarchies have led to challenges such as the difficulty of grasping overall information on a deal- or project-by-project basis and the inability to access necessary data immediately. The new service, Dokodemo CDM, provides a system that allows folder operations on Box to be managed and listed by specific business units called projects. The service pricing starts at 25,000 yen per month (excluding tax), and using the service requires a separate Box Business Plus or higher license agreement. There are high expectations for the service as a solution that will dramatically improve daily operational efficiency for small and medium-sized enterprises (SMEs) running numerous projects concurrently across multiple departments and locations, by simultaneously enhancing information searchability, governance, and reusability.

The Evolution from On-Premises to SaaS and the Passing Down of Know-How

Otsuka Corporation has provided “Raku-Raku CDM,” an on-premises project document management system that has established a strong reputation, primarily within the construction industry. “Doko-demo CDM” was newly developed as a SaaS-type service that inherits the concepts and know-how cultivated over many years through the operation of Raku-Raku CDM—specifically, the centralized management of diverse documents and drawings on a project-by-project basis to ensure operational transparency. It was designed to respond more quickly and affordably to the recent expansion in cloud service adoption and the growing societal need for flexible, location-independent workstyles represented by remote work. With the launch of this new service, user companies can now freely choose the most optimal option from two choices according to their corporate security policies, information management structures, or preferences for on-premises versus cloud operations: the traditional on-premises “Raku-Raku CDM” or the SaaS-based “Doko-demo CDM,” which allows for an easy start with minimized initial deployment costs.

Solving Challenges in Cloud Storage Operations and the Benefits of Implementation

Person-dependency and management overhead associated with traditional folder-hierarchy dependency

While the adoption of cloud storage is advancing in many companies, several serious challenges have emerged regarding operations that rely solely on traditional folder hierarchies. One major issue is that folder structures gradually become individualized and dependent on specific people, as the methods for creating folders and naming conventions vary by individual representative or project. As inconsistencies in folder management grow, it becomes unclear where necessary files are stored, leading to a massive waste of time spent searching for and reusing documents. Furthermore, the task of individually setting and changing access permissions for files containing confidential information on a folder-by-folder basis increases the workload for system administrators as the number of projects grows, while also raising the risk of data breaches due to misconfigurations. Particularly in settings that handle vast amounts of documents such as drawings and specifications for a single project—like design operations in the construction and manufacturing industries—it has been extremely difficult to share information smoothly while maintaining proper governance and control. Against the backdrop of these challenges, there has been a strong demand for a transition to a new management system that does not rely on folder structures.

Improving operational efficiency through attribute-based search and automated access control configuration

By implementing Dokodemo CDM, you can evolve the massive amount of digital data stored in Box from a state of simply being accumulated into a state where it is effectively utilized for business operations. In this system, by linking individual project attribute information—such as project names, project managers, and transaction amounts—to files, it becomes possible to quickly search for and extract necessary information without having to navigate through folder hierarchies. Furthermore, it features the ability to automatically apply a standard folder structure in line with pre-registered internal rules and governance policies at the start of a new project. This prevents inconsistencies and person-dependent variations in folder structures beforehand. Additionally, an automatic access permission setting function is implemented, which automatically grants appropriate viewing and editing privileges to relevant parties on a project-by-project basis. This simultaneously reduces the hassle of system administrators manually configuring permissions and ensures robust security. Please refer to the following figure for system screen images.

. This achieves both business process efficiency and advanced information control.

Strengthening Supply Chain Security and Future Business Expansion

Preparing for the SCS Evaluation System Set for Full-Scale Operation at the End of Fiscal 2026

In the modern business environment, the threat of supply chain attacks is rapidly escalating, attempting infiltration through comparatively weakly defended business partners and subcontractors by exploiting the vulnerabilities in the robust security of large enterprises. To combat this, preparations are underway for the full-scale operation—slated to begin at the end of fiscal 2026—of a security measures evaluation system for supply chain strengthening led by the Ministry of Economy, Trade and Industry, commonly known as the SCS Evaluation System. This new system requires all small and medium-sized enterprises (SMEs) and contractor companies comprising the supply chain to clarify the required security levels and objectively visualize their implementation status. Ahead of the full-scale launch of the evaluation system, companies must secure audit trails for security measures within their IT infrastructure and establish means to prove their information management governance frameworks. Otsuka Corporation’s Dokodemo CDM and Box integration solution ensures the strict data governance and transparency in data management required by this new system through features such as the automatic application of standard folders and automatic permission control, powerfully supporting companies in achieving smooth compliance with the system.

Evolution as a Cloud Integration Platform and Future Outlook

Dokodemo CDM is positioned not merely as an extension tool for Box, but as a common infrastructure for next-generation construction DX and manufacturing DX with future expandability. Going forward, seamless data integration is anticipated with a wide variety of external applications and cloud services, such as Box AI (Box’s built-in AI feature), i-Reporter (a mobile-based on-site record management system), and kintone (a widely adopted no-code tool). By fusing these digital tools, Otsuka Corporation aims to build a powerful integrated environment that directly connects various data generated on-site with office management departments, thereby supporting real-time progress management and decision-making. As the digitalization of entire supply chains and the strengthening of security accelerate, the importance of infrastructure that safely and efficiently distributes data under appropriate information management continues to grow. The launch of Dokodemo CDM scheduled for September 2026 will serve as an important milestone in making such corporate digital transformations safer and more sustainable.

Reference Page

• [Dokodemo CDM Product Information] https://www.cadjapan.com/products/items/docodemo_cdm/

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